Client Portal

The invoicing process is a two-way street. You bill the client; the client views and pays the invoice. Why not make it as easy as possible for you – and for your clients? This is the purpose of Invoice Ninja’s Client Portal. With Invoice Ninja, you can choose to provide a portal for your clients where they can open and view your invoices, and even make payments, all via the Invoice Ninja website.

You can modify the Client Portal with a range of settings. To modify the client portal, go to Advanced Settings > Client Portal.

The Client Portal page is divided into three boxes: Settings, Authorization and Buy Now Buttons. Let’s go through them one by one.

Settings

The Settings box has three sections – Link, Navigation and Custom CSS. Click on the tab to open the section you need.

Custom CSS

Do you have some experience in web design? Want to put your individual fingerprint on your client portal? You can control the look and feel of your client portal by entering custom CSS in your portal layout. Enter the CSS in the Custom CSS field.

Note

This feature is only available for self-hosted installations.

Authorization

The Authorization box has three sections – Password, Checkbox and Signature. Click on the tab to open the section you need.

Password

  • Password protect invoices: If you’re concerned about privacy, you can choose to set a password for clients to access their portal and invoices. To enable password protection, check the Enable box. To set a password for a specific client, go to the Client / Edit page. If you don’t want to use passwords for client portals and invoices, uncheck the Enable box.
  • Generate password automatically: If your client does not already have a password for the portal, you can ensure they get one by enabling the system to automatically generate a password. The password will be sent to the client together with the first invoice. To enable this function, check the box.

Checkbox

Want to streamline communication with your clients? Add a confirmation checkbox to your quotes and invoices so your clients can accept the terms of the quote or invoice directly on the page.

  • Invoice Terms Checkbox: Check Enable to require clients to confirm they accept your invoice terms.
  • Quote Terms Checkbox: Check Enable to require clients to confirm they accept your quote terms.

Signature

You can require clients to accept a quote or invoice by providing a signature.

  • Invoice Signature: Check Enable to require clients to provide a signature on invoices.
  • Quote Signature: Check Enable to require clients to provide a signature on quotes.

Custom CSS

Do you have some experience in web design? Want to put your individual fingerprint on your client portal? You can control the look and feel of your client portal by entering custom CSS in your portal layout. Enter the CSS is the Custom CSS field.

Buy Now Buttons

Streamline the purchase payment process by adding a Buy Now button to the client portals. Clients can click the button to pay the invoice instantly online.

To enable support for Buy Now buttons in your client portals, check Enable.

To apply all changes to the Client Portal, click the green Save button at the bottom of the page.